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Summer Volunteer Services Annual Projects Assistant
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# A# @; Z T/ \8 [3 O' t+ zPurpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects., e1 @ ?: o/ u
To assist the Volunteer Coordinator in completing up to five annual projects:
! O u5 ?( H% n& i n; X% Q- m1. Volunteer Evaluations: May, & June
& S* h3 A$ N6 U! O; Q; FDistribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments.
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- K! k, h$ D/ h% J9 Z8 [ Distribute evaluations to on-site volunteers
# R" y" R) o, B2 b Collect completed evaluations from on-site volunteers " Y7 J4 j3 J) l; o# ?
 Collect completed forms from prior groups (from paper file)' J* Y7 ^6 @5 n: a' }; Q. }
 Enter data into Excel FCSS database1 e& l! B1 `* y
 Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team
3 a9 M) W6 Z) d. ] Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations
& Y0 {% w( Z1 Q6 _ File all completed forms and results+ |1 H% V2 t' |
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2. Volunteer Appreciation Project: May & June
5 h" }6 J5 c( `* ]Assist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.+ v+ l$ \& g B8 \# `! ?# K
6 j7 O7 ]1 z9 i+ g1 H Create volunteer appreciation event invitations' k, @$ C. H, [2 R {
 Create volunteer appreciation event posters9 M2 ~2 Q& s0 S" H1 U, q
 Distribute invitations and posters
, R# w5 S: N6 X$ Z: o- F4 Q/ j Create invitation RSVP spreadsheet4 u5 D. d: B1 z5 m( j
 Shop for supplies3 f u6 v% h" o8 T/ |! @
 Assist with Site set-up/ K) x3 K9 U" `% Y V
 Assist with Event hosting
1 q1 b) }" O. w; c Assist with site tear down
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3. Database Update & Audit: July
% T6 A) {3 G# B" D. QAssist the Volunteer Coordinator in maintaining accurate and up to date records.
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& k' y! u9 K. w Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).# }& S/ z: A y1 V. M9 B/ `
 Make any needed updates and corrections in excel database.
; i* d5 Y; I5 K. A2 y" J) F Update and/or correct volunteer contact information in excel database. ]2 O3 _1 E1 \2 Z! N
 Update and/or correct volunteer contact information in filing system6 Z( D* P) B+ h
 Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team2 }8 K2 _4 |8 l3 W% |2 I
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# y6 K* J. g q% m2 @3 I4 C% s2 i$ {4. Angel Tree Gifting Program: July & August$ E+ }' e6 t5 _% g# H( v2 j+ x
Assist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.: p* X% w& n) H2 r T4 G
/ p" d+ N+ `# s! g" {! C Create a letter to be sent out to previous sponsors+ `( ?) ~" c8 G) G
 Mail out letter to sponsors (email and post)) I2 u& }! ]$ D" @; d, f7 C& t
 Contact sponsors for current program year’s commitment and start dates8 j0 p' k! \/ l
 Create schedule for sponsors start dates
3 M4 {1 B5 g8 f Schedule dates for collection of toys
' S9 b! C8 f0 n3 {, e Send confirmation letter with start and collection dates to sponsors
' W# I4 W! X$ R: c2 _% V# p Distribute first copies In person, via email and post5 z) {# }; h+ Q2 J
% R, n4 Z5 v( w5. Volunteer Newsletter: July & August
# E" L9 v7 L. b+ a! l" c4 bAssist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.
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 Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:
. Z( L# a7 k4 `! L4 Mo Create a Newsletter template! q1 e$ r1 O! I2 m4 U, t
o Create creative titles based on Seasons or pertinent Events
K5 ?2 e K) P% S8 ~4 _ jo Enter pertinent event, fundraising, volunteer opportunity dates
# [' `: m# O6 Wo Enter appropriate pictures% Q; h( A& L3 r, U& y
o Choose and enter appropriate quotes for theme for each newsletter
% e' b" L* V' v! |6 \; G* l# _o Write a short informative and motivational message for each publication
0 ^. d. _4 ` y3 ~* \o Create a color scheme for each publication
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% |. R% g* a) J( nEducation:0 }: ~/ C3 d2 n$ P5 H
 Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.7 J: t8 ~9 ]4 W# j' w/ s& W6 d$ x
 Completed course work or proficiency with Excel, Microsoft Office, and Publisher.
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5 M" g* P9 ]+ p& H aQualifications:* K! l. }3 _$ O5 j2 A2 f8 F
Keen attention to detail) K, H! j1 }2 Y8 |
Creative visual and written skills/ }4 R* A! M+ V6 _
Ability to work in fast paced environment' `' T; X6 u' C- s+ F+ O: q* g! F: @
Ability to handle multiple deadlines" a; Q' O1 k: P, d8 w
Flexibility
0 b' ?! B! M" L7 e* n& c8 [' Q" y ^ Excellent word processing skills
! o) \7 s4 l! R$ p! ]6 D+ @6 y/ g Excellent command of the English language
& y( Y( v. H/ ? Above average written and verbal communication skills/ D. P& b( Q+ g6 K" S
Good organizational skills
# G5 o: [' ^& s/ ~$ T( ~0 u$ u Quick typing and data entry skills
' P" g( M, R. h: S7 _ Accurate data entry skills( V- o# b0 p. i8 J" |$ }8 m2 n* K
Ability to work independently and on a team5 x' w U+ M( X2 j" D% P/ v
Ability to work with a wide variety of individuals# h R& v1 V# i: s3 R: j. Y
Ability or experience in working with marginalized and disabled individuals
% b$ t2 A" v& j1 z. [8 Z' \( ^Excellent customer service skills
* n9 V: U% F1 KRespect for the religious beliefs of the Salvation Army Community and Family Services ; A# C& {$ x; {
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