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( B# F: s3 G4 N% T! uSummer Volunteer Services Annual Projects Assistant
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' ~6 O0 {* V$ v$ F4 SPurpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects.
" |0 `8 |, a2 u' w& M. sTo assist the Volunteer Coordinator in completing up to five annual projects:2 _! r+ U- ~9 X/ o) ~4 W
1. Volunteer Evaluations: May, & June & J% k" B C" B: T1 J
Distribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments. h3 ^# I% c. W: t9 U( y8 ^- ?
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 Distribute evaluations to on-site volunteers
+ `+ _# O9 @: ^( i5 R/ ~% Z Collect completed evaluations from on-site volunteers & f; U# L9 {; g h7 k v
 Collect completed forms from prior groups (from paper file)+ O$ W( v j" F& U3 K
 Enter data into Excel FCSS database9 H/ P+ h% E) H5 I
 Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team) }% \1 n. N1 ^/ O
 Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations% ^( G5 R! K, x8 D
 File all completed forms and results8 }+ [5 ?4 B: z# }- R5 ?! U* j4 k1 V
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2. Volunteer Appreciation Project: May & June
$ g- ]* d0 w. U: E$ ]3 I, V& u! s5 cAssist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.
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 Create volunteer appreciation event invitations
, Q7 V+ J" }, {, o9 F Create volunteer appreciation event posters
3 E9 P; C G; L! j Distribute invitations and posters
1 U% F8 h% B4 s2 g4 r( [. C O Create invitation RSVP spreadsheet
5 D# q3 ]( `' ?7 g8 w, l2 S! _( \% s! B5 m Shop for supplies
0 }; f- ?) ]5 R3 [/ C8 B4 S& l Assist with Site set-up
6 j+ w c1 C5 a1 ]& r Assist with Event hosting
! O9 W1 D8 T: P" s2 ^ Assist with site tear down+ s4 S( V$ T# g$ a# {
7 f: x5 c: W" f4 O3. Database Update & Audit: July! e& H) g9 c" x& g Y0 b
Assist the Volunteer Coordinator in maintaining accurate and up to date records.# R: `) ?2 V3 @4 y# t* _ R- J% H
& }( w9 }7 f' J( s) z Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).5 W/ S: w6 C% h
 Make any needed updates and corrections in excel database.# B! O+ q) G; `8 y6 L: o8 {) `
 Update and/or correct volunteer contact information in excel database
% x. Q3 A' s, D2 j1 o' g3 U Update and/or correct volunteer contact information in filing system
& Z* J+ t: f" c6 p" }1 m+ u Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team
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4. Angel Tree Gifting Program: July & August
( H, J+ s f. L3 a2 WAssist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.
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0 x2 ]2 I% E% a6 b Create a letter to be sent out to previous sponsors/ Q. Q! }8 w) U
 Mail out letter to sponsors (email and post)& F J* \8 Q0 {8 Y
 Contact sponsors for current program year’s commitment and start dates$ w6 s# Q9 `. J
 Create schedule for sponsors start dates
8 a* B3 }- f* X1 z# ^. H `' E4 t$ U7 @ Schedule dates for collection of toys9 }1 w$ w: V3 d9 x; J
 Send confirmation letter with start and collection dates to sponsors6 \# W+ F* x5 b& z8 Y ]; v
 Distribute first copies In person, via email and post
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5. Volunteer Newsletter: July & August
7 |) f+ a+ x* xAssist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.
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 Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:
+ z G0 c7 V5 `o Create a Newsletter template/ a# B. u! j! G! \' c7 \) }" e
o Create creative titles based on Seasons or pertinent Events$ c7 h' u: W9 K; K$ O$ t, F% l
o Enter pertinent event, fundraising, volunteer opportunity dates + R" W. _3 N6 E; F% R
o Enter appropriate pictures
7 z/ y7 I# W0 W& Xo Choose and enter appropriate quotes for theme for each newsletter7 w2 M7 p5 d$ y. d3 N) S8 [
o Write a short informative and motivational message for each publication
/ A' x5 u' @& l& e3 E# ~o Create a color scheme for each publication
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Education:. ~% P, A6 e- t; [, Z8 O2 X
 Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.
1 B0 B# X/ s8 O" G) r Completed course work or proficiency with Excel, Microsoft Office, and Publisher.6 k: _. `; _3 M: b9 d! K3 v. e. H
( ^2 q- Z* Q+ n; JQualifications:
8 K4 Z, l# P+ a# y* ~ Keen attention to detail8 ~ a; N1 G: g w0 \1 n* F
Creative visual and written skills
1 t% d: ^ f+ u! K' Q* | Ability to work in fast paced environment
8 X7 y3 k6 X0 S Ability to handle multiple deadlines( s3 g, K" P3 m9 Z7 P" W3 u
Flexibility0 [- p! O" u3 _. @: ?- Y! x7 {% {
Excellent word processing skills: L! w3 Q* }1 ^0 l. N
Excellent command of the English language/ B0 y+ L' b2 z, x) _2 N5 D: w
Above average written and verbal communication skills+ {. J- _8 g. E1 U5 D
Good organizational skills, a3 q& B6 H5 W& y5 v' C
Quick typing and data entry skills1 |+ s1 D/ A4 @* M1 c2 ?6 n
Accurate data entry skills" E0 W5 y% [9 b
Ability to work independently and on a team; |- T2 P; N+ R& R
Ability to work with a wide variety of individuals
: {: y: c/ A! g6 T6 V0 TAbility or experience in working with marginalized and disabled individuals
0 ~0 ]1 c9 R* H/ u4 A+ `Excellent customer service skills5 ^1 l* J3 O6 n$ K/ F
Respect for the religious beliefs of the Salvation Army Community and Family Services
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